NASBR One Presentation Policy

Each registrant is only allowed to be the presenting author on one presentation (either poster or oral). A registrant may be a coauthor and any number of presentations. A presenting author that cancels registration may not have a coauthor present their paper unless that person is a paid registrant and is not already doing a presentation. The Presentation Schedule will be posted on this website when it is finalized (this may take several weeks beyond the abstract deadline).

Unless you hear otherwise from the Program Directors, you may assume that your abstract will be accepted as submitted (Oral or Poster, Student Honors if requested).

NASBR Abstract Acceptance Policy

NASBR will accept submitted abstracts in the order they are received. Every effort will be made to include all submitted abstracts in the program. However, if the program fills, those submitting last may be asked to present posters even if their first choice was an oral presentation. We encourage all registrants considering a presentation to submit their abstracts early and not wait until the submission deadline. When submitting an abstract you will be asked whether you wish to present as a poster or an oral format. Please note that this is an indication of preference only, and the Program Directors will make the final decision on presentation format to best create sessions that are thematic and flow well.

ORAL PRESENTATION INSTRUCTIONS

All Oral Presentations will be 15 minutes in total duration. It is highly recommended that presenters use 12 minutes for the presentation and allow 3 minutes for questions and transition. 

All presentations will be in PowerPoint on a Windows computer, therefore, Mac users should verify that their presentations work well in a Windows environment. Anyone using video clips should make sure in advance that your video will operate seamlessly with the presentation equipment provided – no extra time will be allowed for compatibility issues. Contact the Local Host before the abstract deadline if you are requesting specialized media capabilities for your presentation.

Please do read the following documents:

How to Avoid PowerPoint Presentation Problems
Thinking of Presenting With Your Mac?

Slides should consist of short headings and main points with relevant graphics. Do not overcrowd information on slides. Use large fonts that will project clearly and be readable by people in the rear of a large room of 400 people. Avoid complex tables and graphics. If you have to tell the audience, “you can’t read this,” then please do not include it. For example a phylogenetic tree can be simplified to show only the major branch points not every branch on a complex tree. Priority is given to presentation from Spallanzani and Villa Awardees and for Student Oral Honors on Thursday. Student Honors oral presenters may only present in a session designated for Student presentations (they may not present in a topical, plenary, or other special session later in the symposium). For information on award eligibility see the Student Awards section of this website.

Please NOTE:

  • To ensure that sessions run on time, all oral presentations should be brought on a flash drive to the registration desk the day prior to the presentation. Name your file as Day_Time_YourLastName (e.g., Thursday_1430_Horst). 
  • Starting this year, NASBR will be moving to a 16:9 (widescreen) projection format. It is highly recommended that you format your slides to be 16:9.  If your slides are in the old 4:3 format they may not occupy the entire screen (black borders on the sides) and will appear small to the audience.

POSTER PRESENTATION INSTRUCTIONS

Posters should be no more than is 4' (48") wide and 4' (48") tall. There may be a small space available on the boards if you want to hang a folder for abstracts, handouts, etc. Materials to mount the posters will be provided. Poster space assignments will be available online once the program is announced as well as at conference check-in on Wednesday. Note that we will have two poster sessions. Session I will be Thursday evening and presenters in this group should mount their posters during the Thursday morning coffee break and remove them at the end of the day. Presenters in the second session should mount their posters early Friday morning and remove them Friday night. Presenters should be at their posters for the entirety of the poster session (see schedule for times).

Appearance

Overview: Do not simply transfer a written talk to a poster. Posters have less text and figures. Good posters use color and design to communicate. Visual proportion and balance are important.

Flow: Make sure the reader can identify each section in appropriate sequence.

Font: Select fonts large enough to be read from a distance of several feet.

Color: Use appropriate colors that are easy to read. Have a soothing, contrasting background that does not mask text or figures.

Typical Components of a Poster

Abstract: A concise synopsis of your research in less than 250 words. This is what viewers will read first - make sure that it is complete and has a hook to draw in the reader.

Introduction: Provide an overview of the theoretical framework, context of the question, relevance to the field, and/or rationale. A picture of the study animal is useful.

Methods: Describe procedures necessary and sufficient to enable others to replicate your study or obtain comparable data. Include statistical methods with degrees of freedom and alpha level.

Results: Include figures and tables with appropriate titles and legends. Text including descriptive and test statistics should discuss trends in the data and refer to figures/tables.

Discussion: Interpret your results and conclusions in context of your introduction.

Acknowledgements: Include funding sources, animal care permissions, consultants, advisers, and contributors of time and data.

References: Use consistent format with authors in alphabetical order. Include all publications cited anywhere in the poster.


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