Presentation Information

NASBR One Presentation Policy

Each registrant is only allowed to be the presenting author on one presentation (either poster or oral).  A registrant may be a coauthor on any number of presentations.  A presenting author that cancels registration may not have a coauthor present their paper unless that person is a paid registrant and is not already doing a presentation.  The Presentation Schedule will be posted on this website when it is finalized (this may take several weeks beyond the abstract deadline).

Unless you hear otherwise from the Program Directors, you may assume that your abstract will be accepted as submitted (Oral or Poster, Student Honors if requested).

NASBR Abstract Acceptance Policy

NASBR will accept submitted abstracts in the order they are received.  Every effort will be made to include all submitted abstracts in the program.  However, if the program fills, those submitting last may be asked to present posters even if their first choice was an oral presentation or vice versa.  We encourage all registrants considering a presentation to submit their abstracts early and not wait until the submission deadline.  When submitting an abstract you will be asked whether you wish to present as a poster or an oral format.  Please note that this is an indication of preference only, and the Program Directors will make the final decision on presentation format to best create sessions that are thematic and flow well.

ORAL PRESENTATION INSTRUCTIONS

All Oral Presentations will be 15 minutes in total duration.  It is highly recommended that presenters use 12 minutes for the presentation and allow 3 minutes for questions and transition. 

Priority is given to presentations from Spallanzani and Villa Awardees and for Student Oral Honors on Thursday.  Student Oral Honors oral presenters may only present in a session designated for student presentations (they may not present in a topical, plenary, or other special session later in the symposium).  For information on award eligibility see the Student Awards section of this website.

All presentations will be in PowerPoint on a Windows computer, therefore, Mac users should verify that their presentations work well in a Windows environment.  Anyone using video or sound clips should make sure in advance that they will operate seamlessly with the presentation equipment provided – no extra time will be allowed for compatibility issues.  Contact the Program Directors before the abstract deadline if you are requesting specialized media capabilities for your presentation.

Please do read the following documents:

How to Avoid PowerPoint Presentation Problems

Slides should consist of short headings and main points with relevant graphics.  Do not overcrowd information on slides.  Use large fonts that will project clearly and be readable by people in the rear of a large room of up to 400 people.  Avoid complex tables and graphics.  If you have to tell the audience, “you can’t read this,” then please do not include it.  For example a phylogenetic tree can be simplified to show only the major branch points not every branch on a complex tree. 

There are many good resources available on giving effective oral presentations.  We encourage presenters to seek guidance and feedback on the preparation of their presentation.  Some excellent resources include:

Alley, M.  2013.  The Craft of Scientific Presentations: Critical Steps to Succeed and Critical Errors to Avoid.  2nd Edition.  Springer.

Brigham, R. M.  2010.  Talking the talk: giving oral presentations about mammals for colleagues and general audiences.  Journal of Mammalogy 91:285-292.

Langin, J.M.  2017.  Tell me a story!  A plea for more compelling conference presentations.  Condor 119:321-326.

Please NOTE:

  • Name your file as Day_Time_YourLastName (e.g., Thursday_1430_Horst).  

  • To ensure that sessions run smoothly and on time, all oral presentations PowerPoint/PDF files should be uploaded to the provided Dropbox link or brought on a flash drive to the registration desk by 5:00 pm the day prior to the presentation. Presentation files will not be accepted the day of the presentation. Failure to submit your presentation file in a timely manner may result in a cancelled or rescheduled presentation.
  • NASBR uses a 16:9 (widescreen) projection format. It is highly recommended that you format your slides to be 16:9.  If your slides are in the old 4:3 format they may not occupy the entire screen (black borders on the sides) and will appear small to the audience.

POSTER PRESENTATION INSTRUCTIONS

Your posters should be no more than 122 cm (48") wide and 92 cm (36") tall. There may be a small space available on the boards if you want to hang a folder for abstracts, handouts, etc.  Materials to mount the posters will be provided. Poster space assignments will be available online once the program is announced, as well as at conference check-in on Wednesday.  Note that we will have two poster sessions. Session I will be Thursday evening and presenters in this group should mount their posters during the Thursday morning coffee break and remove them at the end of the day. Presenters in the second session should mount their posters early Friday morning and remove them Friday night. Presenters should be at their posters for the entirety of the poster session (see schedule for times).

A well-designed poster is critical for effective communication and to generate interest in your work.  A poster is not a paper in large format – the focus should be on having a strong narrative communicated with clear points of emphasis, simple and effective visuals to present key points and minimal text.  We encourage all participants to seek guidance and feedback in the preparation of their poster.  There are many resources available, including:

Creating Effective Poster Presentations- NCSU

Creating an Academic Poster- Duke

Please use font size greater than 24 pt in the main text.  Headings should be greater than 36 pt font.

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