INTELLECTUAL PROPERTY

NASBR considers the information contained in presentations to be the property of the authors. To limit potential distractions during presentations and unauthorized dissemination of others’ work, the Board of Directors requests registrants to refrain from taking photographs or video of oral or poster presentations during sessions at the annual conference. We encourage audience members to contact the author to request further information about their presentation.

CODE OF CONDUCT FOR MEETINGS AND ACTIVITIES OF THE NORTH AMERICAN SOCIETY FOR BAT RESEARCH

Statement of Policy It is the policy of the North American Society for Bat Research (NASBR) that all participants in NASBR activities will enjoy an environment free from all forms of discrimination, harassment, and retaliation. As a professional society, NASBR is committed to providing an atmosphere that encourages the free expression and exchange of scientific ideas. In pursuit of that ideal, NASBR is dedicated to equality of opportunity and treatment for all members, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, veteran status, or any other reason not related to scientific merit. Harassment, sexual or otherwise, undermines the integrity of NASBR meetings and activities.

Definition of Sexual Harassment Sexual harassment refers to unwelcome sexual advances, requests for sexual favors, and other conduct of a sexual nature. Behavior and language that are welcome or acceptable to one person may be unwelcome or offensive to another. Consequently, all individuals must use discretion to ensure that their words and actions communicate respect for others. This is especially important for those in positions of authority or seniority, such as faculty and established professionals, since students and other aspiring scientists may be reluctant to express their objections or discomfort regarding unwelcome behavior. 

Sexual harassment does not refer to occasional comments and actions generally considered to be of a socially acceptable nature. It instead refers to behavior that is not welcome, is personally offensive, debilitates morale, and therefore, interferes with one’s ability to participate freely and effectively in NASBR meetings and activities. The following is a non-exhaustive list of examples of behavior that, when unwelcome, may constitute sexual harassment: sexual flirtations, advances, or propositions; verbal comments or physical actions of a sexual nature; sexually degrading words used to describe an individual; a display of sexually suggestive objects images, or gestures; sexually explicit jokes; and unnecessary or unwanted touching. 

Definition of Other Harassment Harassment on the basis of any other protected characteristic is also strictly prohibited. This conduct includes, but is not limited to: epithets, slurs, or negative stereotyping; threatening, intimidating, or hostile acts; denigrating jokes and display or circulation of written or graphic material that denigrates or shows hostility or aversion toward an individual or group. Scope of Policy This policy applies to all attendees at NASBR activities, including scientists, students, guests, and exhibitors, participating in the scientific and educational sessions, tours, and social events of any NASBR meeting or activity.

ALCOHOL POLICY

NASBR encourages all participants to enjoy the social and evening activities but to drink in a responsible manner. Please note that, as a part of the contract with the hotel, no alcohol may be brought into any of the NASBR social events, including the Banquet Dinner.

ONLINE COMMENT POLICY 

(enacted by the NASBR BOD on November 9, 2016):

NASBR is committed to ensuring that all online conversations are civil. In all our forums, we monitor comments either before they are published or shortly thereafter.

We never discriminate against any views, but we reserve the right to delete any of the following: 

  • violent, obscene, profane, hateful, or racist comments,
  • comments that threaten or defame any person, group or organization,
  • comments that suggest or encourage illegal activity,
  • commercial advertisements,
  • several off-topic posts by a single user,
  • repetitive posts copied and pasted by multiple users, and
  • personal information such as e-mail addresses, telephone numbers, or mailing addresses.

Egregious or repeated violations of the comment policy may result in deletion of your comment, removal from the group, or the reporting of your account to third-party site administrators.

ONE PRESENTATION POLICY

Each registrant is only allowed to be the presenting author on one presentation (either poster or oral). A registrant may be a coauthor and any number of presentations. A presenting author that cancels registration may not have a coauthor present their paper unless that person is a paid registrant and is not already doing a presentation. The Presentation Schedule will be posted on this website when it is finalized (this may take several weeks beyond the abstract deadline). Unless you hear otherwise from the Program Directors, you may assume that your abstract will be accepted as submitted (Oral or Poster, Student Honors if requested). 

ABSTRACT ACCEPTANCE POLICY 

NASBR will accept submitted abstracts in the order they are received. Every effort will be made to include all submitted abstracts in the program. However, if the program fills, those submitting last may be asked to present posters even if their first choice was an oral presentation. We encourage all registrants considering a presentation to submit their abstracts early and not wait until the submission deadline. When submitting an abstract you will be asked whether you wish to present as a poster or an oral format. Please note that this is an indication of preference only, and the Program Directors will make the final decision on presentation format to best create sessions that are thematic and flow well.


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